Senior Administrative Coordinator, School of Theology & Ministry

Vanguard University • Full-time • Costa Mesa, California, United States • $27 - $31 / hour • 3w ago

POSITION SUMMARY

The Senior Administrative Coordinator serves as a key operational and administrative partner within the School of Theology and Ministry, providing high-level support to the Dean, Undergraduate Chair, and Graduate Directors. This position coordinates a wide range of academic, administrative, and student-facing functions that advance the mission of the School and support the success of its students, faculty, academic programs, university partners, and external constituents. The Senior Administrative Coordinator plays a critical role in ensuring the effective day-to-day operations of the School and reports directly to the Dean.

POSITION DETAILS

Basic Operations

• Office & Executive Support: Manages day-to-day operations of the STM suite, including reception, correspondence, supplies, equipment upkeep, and calendar/travel management for the Dean.

• Academic Operations: Assists faculty leadership with course scheduling, syllabus archiving, catalog updates, the maintenance of confidential faculty files, and monitoring textbook adoptions as needed.

• Financial Administration: Supports budget management by processing and tracking expenditures, purchase orders, and invoices.

Project and Personnel Support

• Project & Strategy Support: Contributes to the implementation and monitoring of STM's strategic goals, work plans, and school initiatives.

• Personnel: Assists academic leadership with resident and adjunct faculty hiring processes and monitoring instructional loads; directly hires, trains, and supervises student employees.

Stakeholder Engagement & Communications

• Liaison & Communications: Serves as the primary point of contact for internal and external constituencies; coordinates with Student Services and Student Success to address student-related matters, as well as alumni relations and various university teams and committees.

• Event & Meeting Coordination: Manages STM events and organizes and documents meetings.

• Marketing Support: Curates and provides content for university marketing, social media, promotional materials, and web microsites.

• Other Stakeholder Support: Provides basic administrative support to clubs, volunteer boards, and committees connected to STM.

Compliance & Professional Development

• Risk & Compliance: Identifies operational risks, collaborates on risk reduction strategies, and performs other duties as assigned to maintain organizational standards.

• Development: Participates in the VU Provost's Program Coordinator/Administrative Coordinator development and coordination meetings.

Other duties as assigned, including mandatory participation in annual commencement ceremonies.

SKILLS & QUALIFICATIONS

Required

• Bachelor's degree and 3-5 years of progressively responsible administrative support experience.

• Exceptional office management skills, including project management, time management, and the ability to manage multiple priorities simultaneously.

• Excellent written and verbal communication skills, including strong writing, editing, proofreading, and organizational abilities.

• Strong interpersonal skills with a highly professional demeanor and the ability to effectively interact with internal and external stakeholders.

• Ability to work both collaboratively and independently, exercising sound judgment and prioritizing competing responsibilities.

• Ability to handle sensitive situations, respond to concerns professionally, and assist in conflict resolution.

• Proficiency in Microsoft Office applications and the ability to learn and effectively utilize university systems and technology platforms.

• Budget review, reconciliation, and financial record-keeping skills.

• Demonstrated ability to maintain confidentiality and appropriately handle sensitive information, records, and financial data.

• Flexibility and adaptability in responding to changing priorities, needs, and responsibilities.

• Knowledge of, commitment to, and ability to support the mission and values of Vanguard University.

Preferred

• More than 5 years of progressively responsible administrative support experience, preferably in higher education or a complex organizational environment.

• Experience supporting senior leaders, executives, or academic administrators.

• Experience with student information systems (SIS), learning management systems (LMS), or similar enterprise software platforms.

• Experience with budget planning, financial reporting, and administrative operations in a higher education setting.

• Familiarity with academic administration, faculty processes, governance structures, or university operations.

SALARY

This is a non-exempt, full-time, benefit-eligible position.

Expected Pay Range: $27.00 - $31.00 per hour

Placement within the salary range is commensurate upon education and experience. Posted salary range reflects anticipated hiring scale for the position. Vanguard University also offers a very competitive and generous benefits package.

To apply, please visit: https://apptrkr.com/7218146

https://www.jobelephant.com/

jeid-26bbd2cca26eb34e900c42d429917480

Related Jobs

Administrative Assistant (Temporary)

Vanguard University • Full-time • Costa Mesa, California, United States • from $21 / hour • 1w ago

Administration/Customer Service

1w ago

Apply

Executive Assistant, Office of the Provost

Vanguard University • Full-time • Costa Mesa, California, United States • $70.30k - $76k / year • 2w ago

Administration/Customer Service

2w ago

Apply

Clerical & Admin Customer Service

MOTOR VEHICLE REGISTRATION SERVICES • Full-time • Lake Forest, California, United States • $20 / hour • 3w ago

Administration/Customer Service

3w ago

Apply

Human Resources Administrative Assistant

Vanguard University • Full-time • Costa Mesa, California, United States • $20 - $23 / hour • 3w ago

Administration/Customer Service

3w ago

Apply

Area Director, Residence Life

Vanguard University • Full-time • Costa Mesa, California, United States • $70.30k - $71.62k / year • 2w ago

Other

2w ago

Apply

Laboratory Coordinator (Temporary)

Vanguard University • Full-time • Costa Mesa, California, United States • $23 - $24 / hour • 2w ago

Other

2w ago

Apply

Part-Time Assistant Track & Field Coach (Hurdles)

Vanguard University • Part-time • Costa Mesa, California, United States • from $17 / hour • 3w ago

Other

3w ago

Apply

Assistant Womens Basketball Coach

Vanguard University • Full-time • Costa Mesa, California, United States • $70.30k - $71k / year • 1m ago

Other

1m ago

Apply

Head Baseball Coach

Vanguard University • Full-time • Costa Mesa, California, United States • $72k - $75k / hour • 1m ago

Other

1m ago

Apply