Company Bio
We are three dynamic, faith based, fast growing companies under one roof! We have a printing, publishing, and nonprofit division, and are seeking a dynamic candidate who is able to manage multiple tasks at once in a fast paced environment.
Administrative Assistant Job Description:
Administrative assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports the President through a variety of tasks related to organization and communication. Administrative assistants are responsible for confidential and time sensitive material.
Ability to effectively communicate via phone and email, ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals, and a wide degree of creativity and latitude is expected.
Responsibilities:
- Carry out administrative duties such as filing, typing, copying, binding, scanning.
- Answer and direct phone calls; maintain contact lists
- Organize and schedule appointments and meetings
- Order office supplies; coordinate janitorial services
- Provide general support to visitors, ship packages to clients
- Multitask multiple projects between the 3 companies
- Handle sensitive information in a confidential manner
- Reply to email, telephone, or face-to-face inquiries
- Resolve administrative problems
- Maintain human resource benefits and records
- Enroll new staff members in insurance
- Assist in hiring, onboarding, and offboarding staff members
Qualifications:
- Proven admin or assistant experience
- Knowledge of office management systems and procedures (ERP or CRM experience preferable)
- Excellent time management skills and ability to multitask and prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Proficient in MS Office & Google Suite
- At least 5 years of experience in the field or in a related area
- High school diploma or equivalent; college degree preferred