SUMMARY
The Events Project Manager for Hope for Brighter Tomorrows (HBT), the mental health ministry of Kay Warren, will lead the planning and execution of two (or more) annual weekend retreats, one (or more) online retreats, ten Zoom calls annually with a psychoeducational and ministry focus, as well as coordinating with the team to create other events that support all aspects of Hope for Brighter Tomorrows, including donor events.
The successful candidate must be highly organized, have a demonstrated track record of excellence in work products, be calm under pressure and warm and kind during interactions under pressure. The successful candidate will be responsible for coordinating all aspects of the event, including event development, marketing, logistics, graphics, budget management, and leading teams of employees and volunteers to carry out the events. This role requires strong communication, leadership, problem-solving and plan execution skills, as well as a deep understanding of the elements necessary to deliver high quality, high touch in person events with excellence in hospitality for attendees.
Responsibilities:
· Develop and implement a comprehensive project plan, outlining the key milestones, timelines, and deliverables for the event.
· Collaborate with the Founder, President and other key leaders in executing the organization’s regularly scheduled and new events.
· Manage the event budget, ensuring that all expenses are tracked and controlled in line with the approved budget.
· Oversee the selection and booking of the event venue, ensuring that it meets the needs of the event and complies with accessibility requirements.
· Coordinate with the Founder, President and key personnel to execute an engaging and relevant event program, including keynote speakers, panel discussions, workshops, and networking opportunities.
· Work closely with the Founder and digital content creator to execute an approved targeted marketing strategy that maximizes event attendance and visibility and create graphics associated with the events.
· Supervise the registration and ticketing process, ensuring a seamless experience for conference attendees.
· Manage all event logistics, including travel and accommodation arrangements for speakers, catering, audiovisual equipment, and on-site operations.
· Liaise with sponsors, exhibitors, and partners to ensure their successful involvement in the event when required.
· Recruit, train, and supervise volunteers and staff as needed to support the smooth execution of the event.
· Monitor the progress of the event planning process, identifying, and resolving potential issues in a timely and effective manner.
· Collect and analyze feedback from attendees, speakers, and other stakeholders to evaluate the success of the event and identify areas for improvement.
· Conduct post-conference follow-up activities, such as sharing event materials, facilitating networking opportunities, and documenting lessons learned for future events.
Competencies:
· Highly organized and process oriented – able to multitask and prioritize workload.
· Team-oriented contributor.
· Desire to learn new skills and become more proficient in existing skills.
· Easily able to navigate a work environment that requires team members to be fast, fluid, and flexible.
Requirements:
· Bachelor's degree in event management, business, or a related field.
· A minimum of 3-5 years of experience in conference or event planning, preferably within the mental health sector.
· Strong project management skills, including the ability to manage multiple tasks, deadlines, and stakeholders.
· Excellent communication and interpersonal skills, with the ability to work effectively with a diverse range of individuals and organizations.
· Demonstrated leadership and team-building abilities, with experience in motivating staff and volunteers.
· Able to lead through kindness and genuine care for team members, volunteers, and vendors.
· Knowledge of current trends and best practices in event planning, with experience and knowledge of the mental health sector preferred.
· Familiarity with marketing and promotional strategies, including the use of social media and other digital channels.
· Proficiency in common office software, such as Microsoft Office Suite and project management tools and graphics tools.
· Detail-oriented and highly organized, with the ability to manage complex projects and work under pressure.
· A commitment to creating an inclusive, accessible, and impactful event experience for all attendees.
Preferred Qualifications:
· Project Management Professional (PMP) certification or equivalent.
· Experience in organizing retreats, mental health conferences or similar events.
· Video editing for online event production.
Supervisory Responsibility:
This position currently has no direct supervisory responsibilities but manages volunteers and collaboratively works with the team.
Position Type/Expected Hours of Work:
This is a full-time, exempt position, and core days and hours of work are Monday through Friday, with occasional weekend and evening responsibilities. Hours TBD with supervisor.
Travel:
Travel is primarily local during the business day.
We highly value our employees and offer excellent benefits, including:
· Competitive salary
· 100% company paid medical, dental and vision plans
· 403b program with employer match
· Additional voluntary benefits including Flexible Spending Accounts and life insurance
· Generous vacation and paid holidays
· Annual employee free company merchandise plus additional discount merchandise program
· Ability to work with biblically directed coworkers with good character and values, serving a cause that changes lives
· This is an excellent opportunity to join a growing ministry with competitive compensation and benefits with an amazing team. If you have what it takes to join our team as our Events Program Manager, don't miss out on this great opportunity!!! Apply now with your resume & cover letter to recruiting@pastorrick.com
· Qualified candidates will be contacted for further consideration
